Office Assistant

Please see our Careers page for application details

Purpose

To assist office personnel with the operation of property in accordance with its rules and
regulations. Performs related duties as assigned.
To perform this job successfully, an individual must be able to perform each primary
responsibility satisfactorily. The requirements listed below are representative of the
knowledge, skill, and /or ability required. Reasonable accommodations may be made to
enable individuals with disabilities to perform the primary job duties.

Essential Duties

Provide a full range of administrative duties including, but not limited to:

  • Keep scheduled office hours.
  • Maintain telephone reception at park office.
  • Maintain office filing and storage systems.
  • Assist with collection of monthly rents, fees, and security deposits.
  • Assist with upkeep of logbook containing all complaints and incidents.
  • Keep office area clean and tidy.
  • Assist with the enforcement of community rules & regulations.
  • Be familiar with, understand, and comply with all laws and regulations relating to
    management and operation of the property.
  • Ability to handle job stress and interact effectively with others in the workplace.
  • Advise Office Manager about any issues to ensure orderly and efficient operations.

Job Duties

  • Receive, sort, and distribute incoming mail.
  • Monitor and maintain office supplies.
  • Ensure office equipment is properly maintained and serviced.
  • Assist with the processing of paperwork on invoice and payroll approvals.
  • Assist Office Manager with distribution of rent statements, newsletters and notices.
  • Assist with bank deposits at the end of each rent collection day, if needed.
  • Assist with the maintenance of all workers safety logs.
  • Perform work related errands as requested such as going to the post office and bank.
  • Assist with event planning and implementation